How to Make Your Board Meetings More Productive
The board meeting is an excellent opportunity for your board to gain from the knowledge, perspective, and influence of Important People. If you allow them to focus on reading reports, filling out formalities, and discussing procedural issues your board will depart the meeting with less than they could have.
The most efficient board meetings are those that include productive discussions and concrete actions. To make your meetings as efficient as possible take these steps:
Before your meeting, gain a good understanding of the timetables of your board members. Begin by using a tool such as Doodle to find the most common open dates in your board member’s calendars. After you’ve found the most convenient time, talk to those who manage their own schedules directly and ask them to confirm their availability.
The meeting will begin with an overview of the meeting’s focus and the most important suggestions. This will likely include recapping highlights from the calls prior to the meeting and the board package.
Give your department heads and committees the time and space they need to share important reports and updates. This will help the board remain informed and current. Remember that the board may have to revisit or debate issues that weren’t addressed at the previous meeting. It is helpful to designate a point person within your team to ensure these items are followed up following the meeting. In the end, the board should determine any necessary next steps. The decision should be clearly outlined in the minutes and include the deadline and expectations for each item.
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