Secure Board Communication

Boards of directors require efficient communication to set the corporation’s goals and help it hit those goals. However, their communication can also reveal sensitive information, such as privileged financial data, that could be damaging in the wrong hands.

This is why secure board communication is so crucial, particularly because technology is changing the way business is conducted. To achieve this boards must act by implementing secure collaboration tools like boards portals and real-time message platforms. It’s also important for boards to be able to track and evaluate their own governance performance, including their approach to secure communication.

For example, a board portal that facilitates a seamless transition between informal and formal communications channels, like group chats, emails, and texting — is essential for secure board communications. This kind of software can provide a private, safe way to collaborate and share files. It also permits real-time discussion and sharing of files. It should come with features that provide granular control over access and deletion, as well as security protocols such encryption and backup.

In addition to a strong board portal, secure instant messaging and meeting scheduling tools are vital. These tools should be simple to use, just like popular email, texting or phone apps. They should also have extra security features, such as the ability to revoke messages and preset contacts. They should also automatically send read notifications, and an “view-only attachment” option that stops downloading, exporting, screen captures, and forwarding. To ensure that data is not lost the devices should be stored in multiple locations, including remote ones.

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